Are you preparing to ship goods internationally? Knowing the right documents to prepare is crucial. In this step-by-step guide, we’ll walk you through the list of shipping documents you need to ensure your shipment moves smoothly across borders.
Why You Need a List of Shipping Documents
Before diving in, it’s important to understand why having the correct shipping documents matters:
- They ensure your shipment complies with customs regulations.
- Help avoid delays, fines, or shipment rejection.
- Facilitate smooth payment and cargo release.
Now, let’s break down the list of shipping documents step by step.
Step 1: Prepare the Bill of Lading (B/L)
- The Bill of Lading is your contract with the carrier.
- It acts as a receipt for shipped goods and proof of ownership.
- Without it, the cargo won’t be released at the destination.
Step 2: Create a Commercial Invoice
- This document details the transaction between buyer and seller.
- It includes descriptions, quantities, prices, and terms.
- Customs uses this invoice to calculate duties and taxes.
Step 3: Compile a Packing List
- Itemizes every product in your shipment.
- Specifies packaging type, weight, and dimensions.
- Helps customs and recipients verify the shipment.
Step 4: Obtain a Certificate of Origin (COO)
- Certifies where the goods were manufactured.
- Important for trade agreements and tariff calculations.
Step 5: Secure Export and Import Licenses (If Applicable)
- Some goods require export licenses from the U.S. government.
- Nigeria may require import licenses for certain products.
Step 6: Get an Insurance Certificate
- Proves your shipment is insured against damage or loss.
- Highly recommended for valuable or fragile cargo.
Step 7: Use a Letter of Credit (L/C) for Payment Security
- This bank document guarantees the seller’s payment after fulfilling shipment terms.
- Widely used in international trade to reduce risk.
Step 8: Provide a Shipper’s Letter of Instruction (SLI)
- Gives your freight forwarder or carrier specific instructions about your shipment.
Step 9: Include a Dangerous Goods Declaration (If Needed)
- Required if shipping hazardous materials.
- Ensures safety and compliance with international shipping laws.
Step 10: Prepare a Proforma Invoice (Optional)
- A preliminary invoice used for customs or quoting purposes.
Step 11: Issue a Delivery Order at Destination
- Authorizes the release of cargo to the consignee or agent.
Step 12: Submit a Customs Declaration
- Declares shipment details to customs authorities for clearance.
Final Thoughts on Your List of Shipping Documents
Having a complete list of shipping documents ready is the key to hassle-free international shipping. Whether you’re shipping from the U.S. to Nigeria or anywhere else, these documents ensure legal compliance and smooth logistics.
